Tender List:

Following are the list of tenders available.

Expression of Interest for Appointing Business Associates (BA)

Kerala Grama Jyothi Lighting (KGL) would like to appoint Business Associates (BA) in every district of Kerala to carry out the following activities for effective Marketing, Sales and After Sales Service functions on a yearly basis.

  1. Marketing of products manufactured by KGL to local bodies through KREWS.
  2. Installation of products manufactured/Supplied by KGL/KREWS
  3. Warranty & Post warranty service of products supplied by KGL/KREWS

One or more Business Associate (BA) will be appointed in a District. The area of operation of the BA will be exclusive.

 

Basic Requirements

  1. BA should have an office with a minimum area of 200Sq. Ft with facility to display the products of KREWS/ KGL.
  2. Should have the following manpower.
    1. Receptionist / Office Executive -1
    2. Sales Executive – 1
    3. Service Technician (Mobile service unit technician) -2
    4. Mobile Service Unit Driver – 2
  3. Should have the following equipment or ready to make the necessary investment
    1. Mobile Service Unit – 2 Nos (Approx. investment of Rs. 10 Lakhs)
    2. Jigs & Tools – 2 set (Approx. investment of Rs. 1 Lakhs)

 

Marketing of Products

  • Functions & Responsibilities
    • Canvassing orders for KREWS from mainly local bodies within the area
    • Conducting Business promotion activities
    • Conducting Product demonstration
    • Collecting orders from the Local Bodies for KREWS
    • Forwarding order to KREWS/ KGL
    • Follow up of Delivery
    • Follow-up of Installation
    • Payment collection follow up from the Local Body for KREWS

 

Installation of Products

  • Functions & Responsibilities
    • Material will be delivered at the Local body by KGL/KREWS
    • Business Associate (BA) has to give receipt to Secretary (LB) and take material for installation.
    • Shortage, if any to be reported initially itself. No shortage will be entertained later.
    • Installation to be done as per the standard practice.
    • BA should posses’ necessary Electrical license or the installation should be carried out through a licensed contractor.
    • Installation should be done as per the list provided from the Local Body / as per the direction from the Panchayat Secretary/ President/ ward member.
    • Installation certificate should be obtained from each LB ward member in the prescribed format.
    • Installation should be carried out with mobile service vehicle, fibre ladder and necessary tools.
    • Proper safety precaution should be taken during installation such as shoes, helmet, gloves etc to be used.
    • Installation certificate to be obtained from the Secretary of LB after the installation on the LB letter head in the prescribed format.
    • Any failure during the installation to be rectified by the BA.
    • BA should have few spares for replacing any defective during the installation.
  • Installation Warranty

The installation should have 6 months labour warranty. In case any line related failures, the same should be rectified free of cost. If another BA is servicing the same, payment will be deducted from the subsequent invoice / security deposit.

 

Servicing of Products

  • Functions & Responsibilities
    • BA should posses necessary Electrical licence or get the work done through a person/firm having electrical license.
    • Servicing should be carried out with mobile service vehicle, fibre ladder and necessary tools.
    • Proper safety precaution should be taken during installation such as shoes, helmet, gloves etc to be used.
    • Only the following practices are anticipated in the field under warranty service
      • Correction of line related failures
      • Replacement of Fuse in the Junction Box or replacement of Junction Box
      • Replacement of Drop Wire
      • Replacement of Luminary
    • Following items will be issued to each BA for servicing purpose after signing the Work Contract. The quantity will be depending on the number of quantity supplied and the failure quantity.
      • Fuse
      • Junction Box
      • Drop wire
      • Luminary
    • After the Service, the BA has to return the unused spares and the defective parts along with the material consumption report to KGL at their cost.
    • Submission of Documents

After the service, BA has to submit the invoice for the service charge along with the following.

  • Service charge invoice
  • Service report (ward wise) in the prescribed format
  • Service certificate – Consolidated in the prescribed format (from President/Secretary)
  • Spare consumption report in the prescribed format
  • Unused spares along with list
  • Defective spare along with list

 

  • Service Warranty

The service should have 6 months labour warranty. In case any line related failures, the same should be rectified free of cost. If another BA is servicing the same, payment will be deducted from the subsequent invoice / security deposit.

 

The interested persons / firms are required to quote the following rates inclusive of GST.

 

No

Description of Activity

Unit

Rate to be quoted

1

Marketing of KGL/KREWS products in Local Bodies as mentioned above

 

To be quoted as the % of order value collected.

2

Installation of LED Streetlights with 6 months installation warranty as per the conditions mentioned above

 

To be quoted as amount for a single quantity in the following slabs

 

1.     Upto 18W LED Streetlights                          

 

To be quoted in slabs of

1-50, 51-100, 101-250,

251 and above

at a single Local Body

 

2.   Upto 36W LED Streetlights

 

 

3.   Upto 72W LED Streetlight

 

 

4.   Upto 100W LED Streetlight

 

3

One time service of LED Streetlights with 6 month service warranty (for workmanship)

 

To be quoted as amount for a single quantity

 

1.     Replacement of Luminary upto 18W

 

 

 

2.     Replacement of Luminary upto 36W

 

 

 

3.     Replacement of Luminary upto 72W

 

 

 

4.     Replacement of Luminary upto 100W

 

 

 

5.     Replacement of Fuse

 

 

 

6.     Replacement of Junction Box

 

 

 

7.     Corrections / Replacement of Drop wire

 

 

 

Payment Terms

  • BA has to raise an Invoice against each Order Collection / Installation / Service.
  • Part invoices will not be accepted.
  • Order Collection Invoice should accompany the following documents
    • Proof of full payment collection from the Local Body
  • Installation Invoice should accompany the following documents
    • Installation certificate from the Local Body
  • Service Invoice should accompany the following documents
    • Copy of the work order issued
    • Ward wise installation report
    • Installation Certificate from the Secretary
  • 90% Payment will be released within 7 days from the receipt of Invoice and supporting documents
  • 10% payment will be released after 6 months.
  • TDS will be deducted as per rules

 

The decision of KGL Director Board will be final in respect of finalizing this Tender / EOI.

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